Operations

Now Hiring: Administrative Assistant

CAIR-Chicago is currently seeking a part-time Administrative Assistant to join our team. We are looking for a detail-oriented individual who thrives in managing administrative tasks and supports the Operations department. This role presents an exciting opportunity to contribute to CAIR-Chicago's mission of promoting tolerance and cultural understanding.

Position: Administrative Assistant (Part-Time)
Hours: Monday through Friday, 10:00 AM – 4:00 PM
Compensation: $20/hour
Location: On-site at CAIR-Chicago’s office (17 N State St, Suite 1500, Chicago, IL 60602)
Application Deadline: Rolling; applications will be reviewed until the position is filled.

Candidate Qualities:

  • Data-Oriented: Proficiency in Excel and Microsoft management tools.

  • People Person: A pleasant, positive attitude in interfacing with clients, staff, donors and vendors.

  • Highly-Organized: Competency in task-lists creation and management.

  • Multi-tasking: list-making, deadline-driven achiever who can juggle multiple projects and handle administrative details·       

  • Willingness to collaborate/learn: ask questions, and provide follow-up as requested or needed

Responsibilities:

1.) Main Tasks Include:

  • Serve as the first point of contact for general phone inquiries, routing calls appropriately

  • Monitor and manage the organization’s general email inbox, respond to or forward messages as needed

  • Perform front-office administrative tasks including receiving mail, filing, assisting with correspondence and mailings, greeting guests, and general problem-solving

  • Manage office presentability, standards, and etiquette

2.) Other Tasks Include Assisting Operations Manager in the following:

  • Logistical coordination for organizational events

  • Maintaining and organizing official records and documents

  • Preparing reports, meeting minutes, and materials for staff, Board, and Committee meetings

  • Maintaining the office calendar, phone/voicemail systems, and internet; provide basic IT support

  • Providing support in fundraising, event planning, and donor/sponsor outreach

  • Maintaining supplies and materials; manage vendor relationships

  • Perform data entry

  • Support the development of policies, procedures, systems, and organizational infrastructure

  • Bookkeeping & Financial Support

  • Other projects as assigned  

Preferred: Fluency in English - and Arabic or Urdu

To Apply:

Please submit the following materials to Operations Coordinator William Asfour at wasfour@cair.com with the subject line “Administrative Assistant”:

  • Cover Letter (detailing your relevant experience and interest)

  • Resume